Procedure for Space Available Students
Beginning with the 2016-2017 School Year
In August 2016
Elementary school students (grades K-6) living within one and a half (1-1/2) miles of their school are eligible for bus transportation only if space is available. Secondary school students (grades 7 – 12) living within two (2) miles of their school are also eligible for bus transportation only if space is available. An ineligible space available student cannot displace an eligible student. If bus seating is fully utilized and an eligible student needs to be placed on the bus, then the last ineligible student’s parent(s) will be notified of the loss of seating for their student.
Registration for “Space Available” seating for the 2016-2017 school year begins on Wednesday, August 3, 2016. Submitted in person at the Transportation Office (8460 Bluebird Lane), through email (firstname.lastname@example.org or email@example.com), or by fax (435-645-5669).
EARLY REGISTRATIONS WILL NOT BE ACCEPTED BEFORE 7:00AM ON AUGUST 3, 2016.
REGISTRATIONS RECEIVED BEFORE THAT DATE AND TIME WILL NOT BE ACCEPTED.
August 3 through August 23, 2016 will be accepted from 7:00am to 1:00pm.
Registrations received after August 23, 2016 will be accepted Tuesday through Friday from 7:00am to 3:00pm throughout the school year. Available seating will be allocated based on registration time and date (first registered first allocated).
Form to print out and fax or bring in
Ineligible/Space Available Student Information Form
Form to fill out and email in. Requires Microsoft Word
Ineligible/Space Available Student Information Form
For more information:
It is the policy of the Park City Board of Education to provide a program of student transportation which conforms to all state standards and guidelines and provides for eligible students as determined by those standards and guidelines. The Board authorizes the administration to develop regulations to provide busing services to those areas that are ineligible for busing, where such busing is financially and logistically feasible, limited to one stop on a direct path to school on the route under the ineligible distance
(PCSD Policy 5015).
A GPS bus pass will be issued for each eligible and approved space available daily bus rider. It is the student's responsibility to have the bus pass with him/her each day and to use it every time they enter and leave the school bus. They must keep and use this pass until they graduate from high school or leave the district.
Each rider will be assigned a seat on the bus. Students shall be transported to and from the bus stop closest to their place of residence.
To provide an orderly and fair procedure for space available for ineligible students the following guidelines will be in place for the school year.
The procedure for sign-ups for the school year will be:
1. Sign-ups will be on a first come, first served basis for all students in Park City School District. This may be accomplished in person, by fax, or email.
2. Parents/Guardians can sign-up only their own children.
3. Sign-ups do not guarantee a space on the bus. Ineligible students may not ride the bus until notified by the Park City School District Transportation Department.
4. If the sign-up is done in person the parent/guardian will fill out a two-part registration form for each student. This form will also be available on the district web site and can be submitted by email or fax.
The original copy of the form will be kept by Transportation.
The form will show the time of sign-up and date.
Information needed from the parent/guardian is:
• The student name,
• School attending, grade,
• Parent/guardian name,
• House address,
• Mailing address if different than house address, city, state, zip code,
• And all parent/guardian phone numbers (this will need to be included on all faxes and emails).
5. Sign-ups will be accepted on a first come, first served basis in the following order:
a. Sign-ups on the first day will be accepted with the starting time posted.
b. All sign-ups will be documented each day according to the posted time schedule.
c. The registration form must be accurate and complete. If the form is
incomplete or inaccurate it will be returned to the parent/guardian for completion. When complete and accurate, the current time of processing will be entered on the form and the student name placed on the list. The entered time will determine the order of placement on the list.
i. Faxes and emails will be processed in order of the time logged on the document.
ii. Any fax or email that has a time after the closing time scheduled for a scheduled date will be placed on the list at the start of the next scheduled day for sign-ups.
iii. Any fax or email on the first day of registration that has a time earlier than the sign-up time posted will not be accepted.
iv. In Person sign-ups will be processed according to arrival and accurate completion of the form. Then the form will have the time entered and documented.
v. All registration forms
1. If there is more than one child in the family at the same school, the parent/guardian will need to specify the students by number order. The number order is:
1. John Doe
2. Jane Doe
3. Jack Doe
a. All children may be submitted on the same fax or email, but will be processed and placed on the registration sheet individually according to the guidelines as stated. If a parent/guardian fails to number the children, then they will be numbered as they are listed on the complete and accurate registration form.
6. Upon determination that there is space available on the bus for an ineligible student, the parent/guardian will be notified. Notification will be in the order of the office entered time and date on the sign-up sheet for that school and bus route. If a space is turned down by the parent/guardian, that student will go to the bottom of the list.
7. It is possible that not every student in a family will have a space. For example, if there are two spaces available on the bus for a specified school and a family has three students on the list, only the first two will be offered the seating.
8. A temporary paper only bus pass will be issued to the approved rider. It will be labeled Temporary Bus Pass. The student's name will be on it. It will be good until the permanent GPS bus pass is issued and handed out by the student's bus driver. All students who ride the bus must have a bus pass and scan it every time they enter and leave the school bus.
a. For the safety and security of the student he/she must have his/her bus pass with him/her every day, whether the pass is temporary or permanent, in order to ride the school bus. They will also be given an assigned seat for them to sit in every day. This will be documented on a seating chart kept on the bus and a copy in the Transportation Office.
b. If a child fails to bring his/her pass with them, they will still be able to ride that day. The Transportation Department will call and notify the parent/guardian of this situation so parent/guardian follow-up with the student can take place and the student will have his/her pass with them the next day and avoid possible interruption of the riding privilege.
c. If a student loses the bus pass he/she should tell his/her school bus driver and parent(s)/guardian(s) right away, so the parent/guardian can come to the Transportation Office to pay the replacement fee and prevent an interruption of the riding privilege for the student.
9. If any bus pass is lost or damaged, the minimum replacement cost will be as follows:
a. First time replacement fee: $5.00
b. Second time replacement fee: $10.00
c. Third time plus, replacement fee: $15.00
NOTE: All students pre-school through twelfth (12) grade must have a GPS school bus pass and use it every time they enter and leave the bus.
If a student has been notified to bring their bus pass and does not have their bus pass with them, they will be transported to school in the morning, but may have to stay at school and call their parent/guardian for a ride home. When they have their bus pass with them, they will be able to ride the bus again.
Park City School District Policy 5015
Standards for Utah School Buses and Operations
PCSD Transportation Operating Procedures