The Park City Board of Education will serve on committees as requested or required on the part of a given committee or the Board. Participation on committees serves to provide the Board with an opportunity to gain more knowledge in specific areas and improve communication between the Board and District personnel and other constituents. The role is one of liaison. Board members do not retain voting rights on committees unless clearly specified in advance. It will be each board member’s responsibility to provide reports on committee activities to the rest of the Board.
A board committee does the work of the school board. These committees are made up of two board members, the superintendent and the business administrator as needed.
Board Advisory Committees
The board may appoint a board advisory committee as an ad hoc committee to work on a specific issue for a specific time period or the board can appoint a standing committee that meets regularly to make recommendations on specific areas. Advisory committees may conduct studies, identify problems and develop recommendations for the Board. The Board will make the final decision on recommendations. Membership on a board advisory committee is determined by the board as to who the stakeholders and/or subject matter experts are that can research and provide the information the board needs on a particular topic. Board members may or may not be on board advisory committees. This will be determined by the board when appointing the committee.
An example of an a hoc committee is the GATE committee – this committee oversaw the review of the gifted program in the district and make recommendations to the board on how to improve the GATE program and oversaw the implementation of program improvements. An example of a standing committee is Master Planning – this committee is made up of a diverse group of stakeholders including board members, staff and community members. They meet regularly to discuss to do capital planning for the district and make recommendations to the board.
Board Committee Operations – The Committee Chair will be determined by the committee unless there is specific direction from the board. Committee members will be broadly representative of district employees and community’s population and chosen from among stakeholders who have show an interest in the topic to be studied and/or are subject-matter experts in the area being studied. Committees will keep agendas, minutes and other documentation being discussed publicly available on the school district website. Minutes will be approved by the committee before they are made publicly available.
The committee will update the board at intervals designated by the board or if there are any significant developments. No announcement may be made to the public or press by the committee or its members unless the release has been approved by the committee. Committee members shall acknowledge by signature that they understand and will adhere to these guidelines.
School District Committees
The superintendent may appoint an ad hoc or standing committee as a means of discerning the needs and desires of the school district as deemed necessary by the superintendent. This committee may conduct studies, identify problems and develop plans for district operations.
Committee members will be district employees and/or community members as determined by the superintendent. The superintendent may or may not be on the committee. The committee will report directly to the superintendent, keeping him/her informed of the progress and problems. No announcements may be made to the public or press by the committee or its members until such release has been cleared with the superintendent. The superintendent will determine if minutes are to be kept and if they will be made available to the public or not.
- Audit Committee – The audit committee is comprised of two school board members chosen by the board, the superintendent and the business administrator.
- Ensuring that the district properly develops and adheres to a sound system of internal controls consistent with the requirements of State Administrative Rule R277-113-5.
- Receiving a report of the risk assessment process undertaken by the district’s administration in developing the system of internal controls.
- Developing a process to review financial information, financial statements, and district and individual school records on a regular basis.
- Ensuring that the district administration conducts a competitive RFP (request for proposal) process to hire external auditors and other professional services and making a recommendation to the school board on the results of the RFP process consistent with the State Procurement Code.
- Receiving communication from or meeting with the external auditors annually and receiving a direct report of the audit findings, exceptions, and other matters noted by the auditor.
- Reporting the annual audit reports and findings or other matters communicated by the external auditor or other regulatory bodies to the school board in a public meeting.
- Ensuring that matters reported by external audits, internal audits, or other regulatory bodies are resolved in a timely manner.