Subject: Urgent: Information Regarding Today’s Bus Incident
Dear [Parent/Guardian’s Name],
We are writing to inform you of an incident that occurred today involving one of our school buses. The safety and well-being of our students are our top priorities, and we wish to keep you informed about events that may affect your child.
What Happened:
On [Date], at approximately [Time], bus number [Bus Number], serving [School Name], was involved in an accident at [Location/Address]. [Provide a brief description of what happened, ensuring to keep the details factual and concise.]
Immediate Response:
Emergency services were promptly notified and responded quickly to the scene. All students and the bus driver were evaluated by medical personnel. [If there were injuries, briefly state the nature of the injuries without providing personal details, e.g., "Several individuals were transported to the hospital for further evaluation as a precaution."]
Current Status:
[Provide an update on the situation, such as the condition of those involved, whether there has been a release from the hospital, etc. Avoid sharing personal or sensitive information.]
Next Steps:
1. Investigation: The district is cooperating fully with local authorities to investigate the cause of the accident. We are committed to understanding the circumstances that led to this incident and taking appropriate measures to prevent future occurrences.
2. Support Services: We understand that incidents like these can be distressing. Counseling services are available for any student who may need support. Please contact [Contact Information] to arrange these services.
3. Communication: We will continue to keep you informed with any new information or developments. Please ensure your contact information is up to date in our system.
What You Can Do:
- Talk to Your Child: Incidents like these can be unsettling. We encourage you to talk to your child about how they are feeling. If you need guidance on how to have this conversation, our school counselors are here to help.
- Stay Informed: Please watch for updates from the district. We will communicate through [Preferred Communication Channels].
Your child’s safety is our highest priority.
We regret any distress this incident may have caused and are dedicated to ensuring the well-being of all our students. Should you have any concerns or questions, please do not hesitate to contact me directly at [Your Contact Information].
Thank you for your understanding and cooperation.
Sincerely,
[Your Name]
[Your Position]
Park City School District
[School Contact Information]
[Emergency Contact Number]
---
Remember to adjust the template to fit the specifics of the incident and to communicate in a manner that is both informative and empathetic.
