Facilities
In the event of a facilities incident within the Park City School District, communication with families will be promptly executed through Swift K-12 for email notifications, as well as through timely updates posted on the district's official website, pcschools.us. This ensures that families are quickly informed about the nature of the incident, measures taken to ensure safety, and any critical instructions or information. The district prioritizes transparent and effective communication to keep the school community informed and supported.
Fire
Subject: Important Update: Incident at [School Name]
Dear [Parent/Guardian’s Name],
I am writing to inform you of a significant incident that occurred at [School Name] on [Date]. Our primary concern is always the safety and well-being of our students and staff, and it is with this focus that we communicate the events of today.
Incident Details:
Early in the day, at approximately [Time], a fire was detected in [specific location within the school, e.g., the cafeteria]. Thanks to our staff’s quick response and our established safety protocols, the fire department was immediately alerted, and the school was swiftly evacuated.
Response and Action:
- The fire department responded promptly and was able to control and extinguish the fire.
- All students and staff were accounted for and evacuated to [Evacuation Location].
- [If there were injuries, mention them in general terms without identifying specifics, e.g., "A few individuals received attention for minor symptoms related to smoke inhalation and are being monitored as a precaution."]
Current Status:
- The extent of the damage is being assessed, and the school will remain closed for [duration] to allow for cleaning and to ensure the building is safe for return.
- We are collaborating with local fire investigators to determine the cause of the fire and to implement measures to prevent such incidents in the future.
Next Steps:
1. Investigation: We are working closely with fire safety officials to thoroughly investigate the incident.
2. Support for Students and Staff: Recognizing the potential impact of this event, we will be providing counseling services to any student or staff member in need of support. Please contact [Contact Information] for more information.
3. Communication: Further updates, including information about the resumption of classes and any temporary arrangements, will be communicated through SwiftK-12
How You Can Help:
- Discuss with Your Child: It’s important to talk with your child about today's events. Should they have any concerns or feel anxious, please reassure them that measures are in place for their safety and support is available.
- Stay Informed: Keep an eye on communications from the school for updates and instructions.
We are grateful for the prompt action of our staff and the swift response of the fire department, which ensured the safety of our students and staff. We understand that this incident may be unsettling, and we are here to support you and your child in any way we can.
Should you have any immediate concerns or require further information, please do not hesitate to reach out directly to me at [Your Contact Information].
Thank you for your understanding and cooperation during this time.
Warm regards,
[Your Name]
[Your Position]
[School Name]
[School Contact Information]
[Emergency Contact Number]
Power Outage
Subject: Notice of Power Outage at [School Name] and Immediate Actions
Dear [Parent/Guardian’s Name],
I hope this message finds you well. I am reaching out to provide you with information regarding a power outage that occurred at [School Name] on [Date]. Ensuring the safety and security of our students and staff is our paramount concern, and it is in this spirit that we inform you of incidents affecting our school operations.
Details of the Incident:
A power outage was reported at our school at approximately [Time]. The outage affected [describe the parts of the school that were affected, e.g., classrooms, administrative offices, cafeteria] and resulted in the disruption of normal school activities.
Immediate Response:
- Upon recognizing the outage, our staff implemented our established safety protocols to ensure that all students were safe and accounted for.
- Emergency lighting and backup systems were activated where available to maintain a safe environment for students and staff.
- [If the school was evacuated, add: "As a precaution, students were evacuated to [Evacuation Location] according to our emergency response plan."]
Current Status and Impact:
- We are in contact with [Utility Company/Local Authorities] to determine the cause of the outage and the estimated time for power restoration.
- All after-school activities for [Date] are canceled until further notice.
- [If the power outage will affect school operations beyond today, mention the expected impact, e.g., "The school will remain closed on [Next Date] to ensure all systems are fully operational and safe for return."]
Next Steps:
1. Investigation and Restoration: We are working closely with the responsible parties to restore power as quickly and safely as possible.
2. Updates: We will keep you informed of the situation as it evolves, including any changes to school operations or schedules. Please look out for updates via [Preferred Communication Channels].
3. Support: Should your child require any assistance or support due to this incident, please reach out to [Contact Information].
How You Can Assist:
- Discuss the Event with Your Child: Please take a moment to discuss the power outage with your child, reassuring them that measures are in place to ensure their safety and comfort during such incidents.
- Stay Informed: For the latest information, please ensure that you are subscribed to our [communication channels, e.g., email alerts, text message updates].
We appreciate your understanding and cooperation as we manage this situation. The safety and well-being of our students and staff are our highest priorities, and we are committed to resolving this issue promptly.
For any immediate concerns or questions, please feel free to contact me directly at [Your Contact Information].
Thank you for your support and understanding.
Best regards,
[Your Name]
[Your Position]
[School Name]
[School Contact Information]
[Emergency Contact Number]
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Vandalism
At approximately XX:XX AM/PM, XXXXX experienced a case of vandalism. (Describe appropriate vandalism details).
As of DATE, we can confirm (CERTAIN INFORMATION ABOUT individuals [i.e. employees, faculty, students, etc.] DELETE THIS SECTION IF NO CONFIRMED INFORMATION IS AVAILABLE).
The well-being of our staff, faculty, and students is first priority. As more information becomes available, we will be providing updates via website (www.k12northstar.org). If you have any concerns or questions, please do not hesitate to contact me at (XXX) XXX-XXXX.
Thank you for your cooperation,
XXXXX